Accounting

Our accounting staff at Clear Choice Management Solutions works diligently to not only supply financial statements, but also to insure they are comprehensive and “CLEAR”. In order to be sure that this is done properly, we follow a strict set of guidelines every day when we are dealing with your associations’ finances. We are easily accessible for the Board to reach us with questions or concerns regarding their financials and the reports.

Financial Statements

Financial Statements are prepared and distributed to the board every month. Before they are completed we complete a detailed review of all general ledger accounts to verify the correct posting of every transaction. Our attention to detail assures the accuracy of your associations financial transactions. The balance sheet and income statement are posted in the community portal for homeowners to view if they desire. Following is a sample of what our financial statements include.

Balance Sheet
Income Statement
General Ledger
Check Register
Owner Delinquency Report
Owner Prepayment Report
Accounts Payable Aging
Copies of all Bank Statements including Reconciliations
Supporting Schedules

Homeowner Payments

Homeowner Payments – Timely payment processing is a key factor in maintaining smooth financial management.

Payments received in-house are processed on a daily basis
Lockbox payments are downloaded from the bank daily
Deposits are done daily by remote scanner
Homeowners may log in directly to the website through the owner portal to set up one-time or recurring payments.
Delinquencies are thoroughly reviewed before late letters or final notices are processed and mailed.
Board may access a delinquency report at any time through the board portal.

Budget Preparation

Our Budget Preparation is second to none. Working together with your property manager, the board of directors, and budget committee we prepare the most accurate budget possible. While preparing the budget we fully review the previous twelve months’ expenses and contact all vendors for potential increases. Using all of the available information available enables us to be confident in the figures we are providing. We follow all Florida Statute and governing documents guidelines to enable all budget notifications to be delivered to homeowners in a timely manner.

Vendor Payments

Vendor Payments are processed through an electronic approval process, with the board being able to view each invoice. Once the invoices have been approved payments are mailed from our main office in Coral Springs. Vendors can access their accounts through our vendor portal on our website. Once registered, they can update their information, submit invoices and view payment status.

Attorney relationships are very important. We work closely with your associations’ attorney to ensure they have the most up-to-date information for any cases they are working on.

Our Year-End procedures, guarantee timely reports and information is supplied to your CPA in order so your year-end reports and tax returns can be completed in a timely manner.